Painting contractor software that accounts for prep, coats and materials
Painting profit is decided by prep and coats. YardPilot captures surface condition, coats and color change on site and prices rooms, square footage, trim and prep hours from your own costs.
Common problems in painting businesses
- Prep time that isn't on the estimate
- Customers adding rooms after approval
- Paint and supply costs creeping up unnoticed
How YardPilot helps
Room, square-foot and trim pricing
Interior rooms, exterior square footage, trim per linear foot and surface prep per hour are preconfigured — all editable.
Inspection notes that matter
Record surface condition, number of coats and color change, plus wall area, trim and room counts as verified measurements.
Change orders by link
An extra bedroom or accent wall goes on a change order the customer approves before you paint it.
Lead-safe reminder
Estimates carry a reminder to confirm lead-safe practices for pre-1978 homes before quoting prep.
Example: three-room interior
- Interior room painting
- 3 rooms
- Trim & doors
- 180 linear ft
- Surface preparation
- 6 hours
- Deposit
- 25%
Materials and waste are costed per unit so the estimate shows your real margin.
Frequently asked questions
Can I give painting customers multiple options?
Yes. Build Good, Better and Best options — for example walls only, walls plus trim, or full repaint with repairs — and the customer chooses one when approving.
How much does YardPilot cost for a painting business?
Plans are $59/month (Starter), $129/month (Growth), $249/month (Professional) and $449/month (Business), with yearly billing available (two months free), and crew logins are included in every plan. Every plan includes estimates, scheduling, invoicing and the customer portal; plans differ by team size, monthly AI usage and advanced proposal features.
Can my crew see my costs and margins?
No. Cost profiles, service costs and profitability are visible only to owners and managers. Technicians see their assigned jobs, checklists and photos — never prices, costs or other customers.
Is my data separate from other businesses?
Yes. Every record is tied to your business and access is enforced in the database, not just the app screens. YardPilot runs automated tests that try to read and change another business's data and confirm every attempt is blocked.
Run your painting business on YardPilot
3-day free trial with full access · no credit card
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