HVAC software for service calls, tune-ups and replacements
HVAC margins come from fast service calls, steady maintenance agreements and replacements priced right. YardPilot's HVAC setup prices diagnostics, tune-ups, hourly repairs and replacements from your own labor and parts costs, and schedules recurring maintenance visits.
Common problems in hvac businesses
- Tune-up customers who never get called back
- Replacements quoted without real cost
- Techs without a consistent checklist
How YardPilot helps
HVAC starter catalog
Diagnostic calls, AC and furnace tune-ups, repair labor, thermostats, refrigerant, ductwork, duct cleaning and full system replacement — your prices in guided setup.
System details on every job
Record system type, age, main issue and equipment access, plus conditioned area, number of systems and duct length.
Maintenance visits
Book seasonal tune-ups on the schedule, or quote monthly service as a recurring plan that books every visit automatically.
AI photo walkthrough
Photograph the outdoor unit, furnace, data plates, thermostat and ducts. AI suggests services from your catalog with the photos it used; it never sizes equipment or sets prices.
Example: AC repair visit
- Diagnostic service call
- flat
- Repair labor
- 1.5 hours
- Refrigerant recharge
- 2 lb
Equipment sizing comes from your load calculation, not photos.
Frequently asked questions
Can I sell maintenance plans?
Recurring quotes repeat weekly, every two weeks or monthly, and approving one schedules the visits. For spring and fall tune-ups, book each visit on the schedule. YardPilot does not charge memberships to a card on file.
How much does YardPilot cost for a HVAC business?
Plans are $59/month (Starter), $129/month (Growth), $249/month (Professional) and $449/month (Business), with yearly billing available (two months free), and crew logins are included in every plan. Every plan includes estimates, scheduling, invoicing and the customer portal; plans differ by team size, monthly AI usage and advanced proposal features.
Can my crew see my costs and margins?
No. Cost profiles, service costs and profitability are visible only to owners and managers. Technicians see their assigned jobs, checklists and photos — never prices, costs or other customers.
Is my data separate from other businesses?
Yes. Every record is tied to your business and access is enforced in the database, not just the app screens. YardPilot runs automated tests that try to read and change another business's data and confirm every attempt is blocked.
Run your hvac business on YardPilot
3-day free trial with full access · no credit card
Guides for service businesses
- What is field service management software?
- What software do lawn care companies use?
- How do landscaping companies calculate job costs?
- How do contractors calculate gross profit margin?